In the healthcare industry, knowing and abiding by the HIPAA regulations is of utmost importance for the patients and for the healthcare practitioner.
The Health Insurance Portability and Accountability Act, commonly referred to as HIPAA, and its extensive requirements are designed to protect the importance of patient privacy.
HIPAA was enacted in 1996 and was put into place to control the flow of medical information and provides guidelines for how personally identifiable information can be shared. It also provided guidance on how personally identifiable information must be protected from fraud and theft and addressed concerns with healthcare insurance coverage limitations.
However, when you hear HIPAA referenced by medical industry companies, what exactly are they talking about? How does a company ensure that it is compliant with the HIPAA regulations?
What does HIPAA compliance mean to you and your company? This article will look at HIPAA and talk about what it means to your clients and how Ansafone Contact Centers stays compliant with the regulations.
For a company to be HIPAA compliant, it demonstrates that they are aware of the guidelines and requirements and agree to abide by them. Once a company advertises that it is HIPAA compliant, it can be held accountable for maintaining compliance.
While required by all who handle personally identifiable information, compliance is not regularly audited or checked unless there is a reported issue. Medical practices and other businesses are expected to follow the recommendations and ensure all rules and regulations are followed.
The regulations outlined in HIPAA are designed to prevent the unnecessary transfer or duplication of sensitive information. Keeping personally identifiable information private protects a patient’s privacy, helps protect against discrimination, and reduces identity theft instances, among other things.
How Does HIPAA Compliance Impact Your Company
When you outsource processes involving personally identifiable information, you should ensure that it is handled correctly and within the HIPAA requirements. Not only is this an ethical issue, but it can also become a legal issue if the information is found being mishandled. Patient privacy and confidentiality is a concern for both patients and medical practices alike.
Knowing that your call center partner keeps your patients’ information safe is less worrying on your behalf. Additionally, having things such as call center agents’ certifications available, if necessary, provides an additional safety net for your practice in case an audit or complaint surfaces.
Ansafone Contact Centers Takes HIPAA Seriously
Ansafone Contact Centers has a long and dedicated track record working with healthcare providers and medical practices and providing high-quality HIPAA compliant services. All Ansafone agents are required to participate in HIPAA training programs and are annually recertified. Our services have supported medical facilities, clinics, and hospitals. These are places where ER physicians, lab technicians, nurses, and other healthcare professionals rely on efficient and accurate communications.
In addition to our Emergency Call Center Dispatch Service, we also provide answering services for individual medical staffers, veterinarians, hospice care facilities, home healthcare agencies, medical supply companies, insurance carriers, and medical event planners. We have a widespread presence in healthcare industries.
Ansafone has many rules and policies that ensure that sensitive, personally identifiable information is protected and that HIPAA regulations are followed. These include, but are not limited to:
- Secure text messaging
- No pen and paper or cell phones on the call floor
- Technological controls such as no printing or screen capture from laptops
- Prohibiting the ability to record screens or audio
- Using only company systems and servers
- Ability to visually monitor the environment of remote workers (webcams)
- Background checked agents
- Secure email for all staff
- Portal access to messages
About Ansafone Contact Centers
Ansafone Contact Centers is an award-winning, BPO provider with 50 years of world-class customer experience and brand care. We are a national call center with omni- channel services, fully-equipped to help you in business and any special circumstances.
Request a quote or call 800-510-0514 to learn more about our custom solutions for creating exceptional customer service experiences for your clients. We’re happy to offer insight into what your customers seek from your company’s language offerings and tailored customer solutions.